Multi-event management
Run several events from one account. Each event is independent with its own guest list, emails, and check-in data.
Event guest management, simplified
Manage Guests Across Every Event — From Invite To Check-in
Import your guest list, send invitations with built-in RSVP, and check guests in at the door with QR codes. One platform for corporate events, conferences, and more.
Start with a free event — up to 50 guests, no credit card required.
Everything you need to run flawless events
From the first invitation to the last guest through the door — WeGuests keeps your team aligned and your attendees informed.
Excel guest import
Upload your guest list from Excel in seconds. No integrations required — just import and go.
Built-in email sending
Send invitations and follow-ups directly from the platform. Track delivery and keep guests engaged.
RSVP in every email
Guests respond with Accept, Decline, or Maybe — right from the invitation email. Responses sync to your dashboard instantly.
QR code per guest
Each guest receives a unique QR code. Fast, reliable identification at the entrance — no printed lists needed.
Mobile app check-in
Your check-in staff scans QR codes at the door with the WeGuests companion app. Real-time attendance, zero bottlenecks.
Dashboard stats
Monitor RSVPs, attendance, and email performance at a glance. Make informed decisions before and during your event.
Multi-user roles
Assign Admin, Stats user, or Check-in staff roles. Give each team member exactly the access they need.
See WeGuests in action
From guest lists and invitations to QR check-in and live dashboards — a quick look at everything the platform offers, at real events powered by WeGuests.
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Guests check in quickly at the entrance -
Staff verify arrivals with the mobile check-in app -
Print badges on the spot right after check-in -
Your badging team keeps the queue moving smoothly -
Check-in staff handle door arrivals at busy events -
Guests flow into the event hall without bottlenecks
How it works
Four steps from signup to a fully managed event day.
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1
Create your event
Sign up and create your first event for free. Set the date, venue, and basic details in minutes.
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2
Import guests & send invitations
Upload your Excel guest list and send branded invitation emails with built-in RSVP buttons.
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3
Track responses
Watch RSVPs roll in on your dashboard. Send follow-ups to guests who haven't responded yet.
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4
Check in on event day
Staff scan guest QR codes at the entrance with the mobile app. Attendance updates in real time.
Simple, per-event pricing
Buy events that match your needs. Upgrade anytime — each event keeps its own guest data and settings.
Basic
900
DT
/ event
For smaller events with a single organizer.
- Up to 300 guests
- 600 email sends
- 1 user
- QR check-in enabled
- Excel import
- RSVP tracking
Popular
Plus
1,500
DT
/ event
For teams that need collaboration and public registration.
- Up to 700 guests
- 1,400 email sends
- Multi-user access
- QR check-in enabled
- Public signup link
- Role-based permissions
Pro
2,200
DT
/ event
For large-scale events with full team access.
- Up to 1,000 guests
- 5,000 email sends
- Multi-user access
- QR check-in enabled
- Public signup link
- Role-based permissions
Free
One starter event on signup — no credit card required.
Up to 50 guests, 200 free email sends, QR check-in enabled, Excel import, RSVP tracking
All plans include built-in email sending, Excel guest import, RSVP tracking, and dashboard stats. Prices are per event.
Frequently asked questions
Quick answers to common questions about WeGuests.
What is included in the free starter event?
When you sign up, you get one free event with up to 50 guests, 200 email sends, and full check-in capabilities. It's a great way to try WeGuests before purchasing a paid event plan.
How does per-event pricing work?
You purchase events individually based on the plan you need. Each event has its own guest limit, email quota, and feature set. You can run multiple events simultaneously, each on a different plan.
Can I import guests from Excel?
Yes. Upload your guest list as an Excel file and WeGuests will import names, emails, and other columns you provide. No third-party integrations are required.
How does RSVP work?
Invitation emails include Accept, Decline, and Maybe buttons. When a guest clicks their response, it is recorded automatically in your event dashboard.
What is the public signup link?
Available on Plus and Pro plans, the public signup link lets guests register themselves for your event through a shareable web page — useful for open conferences or community events.
What user roles are available?
WeGuests supports three roles: Admin (full event control), Stats user (read-only access to dashboard and reports), and Check-in staff (mobile app access for door scanning only).
Do I need the mobile app for check-in?
Yes. Check-in staff use the WeGuests companion mobile app to scan guest QR codes at the entrance. Attendance is updated in real time on your dashboard.
Get in touch
Have a question or need help choosing a plan? Send us a message and we'll get back to you shortly.
- Email info@weguests.com
- Address 123 Avenue Habib Bourguiba, Tunis 1000, Tunisia